Friday, June 29, 2012

Vacation Post #2: Organizing for the Mega Vacation Adventure

When we decided to take a Mega [three week] Vacation, I knew that I would have to get my ducks in a row.  Gone are the days of totally winging-it and flying by the seat of our pants.  We need some direction and order and a guiding plan ~  sure, we can veer off it, but we need to start with a plan.

Let me just say that the more I use Microsoft's OneNote, the more I like it.  I was able to keep track of websites and confirmation numbers, Itineray #1 and its subsequent variations, and even keep track of where we {might} be day-by-day. 

I also created a subfolder in my email program called "VACATION."  Although I had pre-purchased some tickets for our trip, I wanted to keep all the email confirmations handy just in case a piece of paper was lost (thankfully, nothing was lost on the trip).  This was a handy place to also keep a few emails I received with hotel discounts.  Since there were very few times that email was inaccessible, it was a great back up for my paper system.

THE most helpful too I took on the trip to stay organized, however, was this transparent, plastic two pocket folder: 

It has a handy velcro closure so important papers wouldn't fall out.  The purple transparent divider made it easy to spot in my bag or the car {I have three boys, so purple is a great color to have since we have so little of it in our life}.

In it I kept restaurant gift cards we used to quell the hungries, print out copies of our itineraries and confirmation numbers from OneNote, print outs of tickets to the attractions we were going to see, and the Father's Day cards that I needed to mail before Father's Day (but ended up accidently forgetting to do).  Everyone knew that The Purple Folder was important and not to mess with it.  Whenever we arrived anywhere to sleep, it went into the hotel or room with me.  Whenever we left to go see a site, it went with me in the car.  Basically, it lived in the car or the hotel the entire trip, and I did not lose one. single. thing.

A miracle, thanks to God and the inventor of The Purple Folder.

What tools do you use to stay organized for trips and outings with your family?

1 comment:

Unknown said...

Whenever we do family vacation, the important documents we bring along our trip was secured and organized in a pocket folder. So whenever there is a need to show a document we can easily find it.